Job Description
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Position
Permanent fulltime 30 hours per Week
Experience
2 years to less than 3 years
Work setting
- Private sector
- Urban area
Responsibilities
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Process incoming and outgoing mail manually or electronically
- Organize and schedule office work
- Document and prepare invoices and work orders
- Label, file and retrieve documents
- Schedule and confirm appointments
- Co-ordinate, assign and review work
- Help with scheduling and workflow
- Answer inquiries and provide information to customers
- Professionalism in customer service
- Collaborate with members of an interdisciplinary health team and plan, implement, co-ordinate and evaluate patient care
- Maintain registration systems, records and files
- Organize conferences and meetings
- Receive and forward telephone or electronic enquiries
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Electronic scheduler
- SharePoint
- Social Media
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
Additional information
Transportation/travel information
- Own vehicle
- Willing to travel
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
Benefits
Other benefits
- Free parking available
- Learning/training paid by employer
- Parking available
How to apply
Direct Apply
By applying directly on Job Bank (Direct Apply)
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
