Office Manager

COMPANY OPERATING NAME: F16 Contracting Ltd.

BUSINESS ADDRESS:  210-7908 GRAHAM AVENUE, BURNABY BC, V3N 1V9

JOB SUMMARY:

F16 Contracting Ltd. is currently seeking a dynamic, highly motivated, and detail-oriented Office Manager to join our team. As a leading contracting company, we pride ourselves on delivering exceptional service and maintaining efficient operations. The Office Manager will play a pivotal role in ensuring the smooth functioning of our administrative processes, fostering a productive work environment, and supporting our team in achieving their goals.

JOB TITLE: Office Manager

NO. OF POSITIONS: 1

JOB DESCRIPTION AND DUTIES: 

• Office Administrative Procedures:
  • Oversee and coordinate office administrative procedures, regularly reviewing and evaluating existing processes.
  • Implement new procedures to improve efficiency and effectiveness in office operations.
• Work Prioritization and Delegation:
  • Establish work priorities for office support staff and delegate tasks accordingly.
  • Ensure deadlines are met and procedures are followed consistently.
• Record Release Policies:
  • Administer policies and procedures concerning the release of records, ensuring compliance with government access to information and privacy legislation.
• Office Services Coordination:
  • Coordinate and plan for various office services, including accommodation, relocations, equipment, supplies, forms, asset disposal, parking, maintenance, and security services.
• Budgeting and Project Management:
  • Conduct analyses and oversee administrative operations related to budgeting, contracting, and project planning and management processes.
  • Assist in the preparation of operating budgets and maintain inventory and budgetary controls.
• Reporting and Documentation:
  • Assemble data and prepare periodic and special reports, manuals, and correspondence as required.
  • Ensure accuracy and completeness of documentation and reports.
• Supervision:
  • May supervise records management technicians and related staff, providing guidance and support as needed

TERMS OF EMPLOYMENT: Permanent, Full-time, Long-term.

HOURS OF WORK: 40 hours per week

WAGES:  $28.85 per hour

OVERTIME: One and one-half times the regular wage rate as per provincial regulations.

BENEFITS PACKAGE:  

• Insurance from Workplace Safety and Insurance Board covered by employer.
• Vacation pay as per provincial regulations will be paid each payday on a semi-monthly basis.

LOCATION OF WORK: 210-7908 GRAHAM AVENUE, BURNABY BC, V3N 1V9 

ANTICIPATED START DATE OF EMPLOYMENT: As soon as possible.

EDUCATION, EXPERIENCE AND LANGUAGE REQUIREMENTS:

• Secondary school completion is required
• Post-Secondary Education (College Diploma, University Degree, Course, etc.) in Business management, Marketing, or related field is a strong asset.
• Ability to communicate in English.
• Strong experience in a clerical or secretarial position for up to two years or more is desired.
• Good experience and knowledge of construction companies, contracting, and similar fields of work.

WORKING CONDITIONS AND PHYSICAL CAPABILITIES:

• Indoor Office Environment.
• Extensive computer use.
• Occasional physical demands.
• Stress management.
• Work under pressure.

ADDITIONAL SKILLS AND OTHER REQUIREMENTS:

• Effective interpersonal skills.
• Client focus and dependability.
• Must be a team player, flexible, reliable and organized.
• Must be available for all hours of operation including overtime and weekend work as required.
• Professional appearance
• Health and safety awareness
• Deadline Management

Preference given to applicants who are Canadian citizens, Canadian Permanent Residents, New Immigrants, Indigenous Persons / Aboriginals, Visible Minorities and Vulnerable Youth.

If interested in this position, please apply by email f16contca@gmail.com or by mail to 210-7908 GRAHAM AVENUE, BURNABY BC, V3N 1V9, CANADA with resume and cover letter. Only qualified candidates will be contacted.