Responsibilities

Tasks

• Manage and maintain company administrative operations and office systems
• Review, assess, and implement new administrative procedures
• Organize office operations and services, including overseeing payroll, managing correspondence, maintaining filing systems, and reviewing supply requisitions
• Support senior management in coordinating and implementing continuous improvement projects
• Update and organize company documents, forms, and templates
• Oversee the management of quotes, purchase orders, work orders, invoices, and payments
• Set work priorities, ensure adherence to procedures, and meet deadlines
• Schedule and assign tasks to office support staff, monitoring completion
• Develop and implement office policies by establishing standards and procedures, evaluate outcomes against standards, make necessary adjustments
• Inform management by compiling, analyzing, and summarizing data and trends
• Maintain office staff by training, directing, and disciplining employees
• Assist in preparing the operating budget, monitor expenditures, analyze variances, and initiate corrective actions
• Oversee and coordinate comprehensive office administrative procedures.

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Time management
• Team player

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Other benefits

• Free parking available

How to apply

By email

hr@hjmachinep.com