Salary- $28.50 per hour for 35 Hours per week

Job type- Full-time, Permanent position

Location –Mississauga, ON L4T 0A7

Number of Vacancies - 2

Role Description 

• Oversee and manage daily office operations, ensuring efficient functioning of administrative processes and maintaining a productive work environment.
• Greet visitors, answer phones, and manage incoming and outgoing mail, creating a positive first impression and ensuring smooth communication.
• Coordinate and manage appointments, meetings, and conference room reservations, optimizing time and resources.
• Organize and maintain office records, files, and databases, ensuring easy access and accurate record-keeping.
• Draft and edit documents, emails, and reports, maintaining consistent and professional communication within and outside the organization.
• Monitor and order office supplies, ensuring that necessary items are available while managing costs effectively. Also, keep track of inventory and manage stock levels.
• Oversee maintenance and cleanliness of the office space, including liaising with building management for repairs and improvements.
• Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation.
• Track office expenses and maintain budgets for supplies, facilities, and other operational needs.
• Assist with new employee onboarding, maintain employee records, and help with administrative aspects of HR processes.
• Organize company events, meetings, and workshops, ensuring logistical details are managed effectively.
• Provide basic technical support for office equipment and troubleshoot minor technical issues.
• Ensure compliance with health and safety regulations, implement safety protocols, and respond to emergency situations effectively.
• Facilitate communication between departments and team members, disseminating information and announcements as needed.
• Handle sensitive information with discretion and ensure data security and confidentiality.

Role Eligibility 

• A high school diploma or equivalent is typically the minimum educational requirement. 
• Prior experience in an administrative or office support role for 2 to 3 years is beneficial. 
• Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with other relevant software is required.
• Excellent written and verbal communication skills in English are essential for interacting with colleagues, clients, and external parties.
• Strong organizational skills are crucial for managing schedules, appointments, documents, and various tasks efficiently.
• Precision and accuracy are important in managing records, handling data, and preparing documents.
• Being able to prioritize tasks, meet deadlines, and handle multiple responsibilities is essential in this role.
• The ability to identify issues, analyze situations, and find effective solutions contributes to the smooth functioning of the office.
• The office can be a dynamic environment with changing priorities. The ability to adapt to new tasks and challenges is valuable.
• Collaborating with colleagues, handling conflicts, and maintaining a harmonious work environment requires strong interpersonal abilities.
• Juggling various tasks, from managing phone calls to organizing meetings, requires effective multitasking skills.
• Familiarity with office protocols, administrative procedures, and general office management practices is advantageous.

To apply for this job, kindly send your resume to the email address given below. hr@meadowlinkemployment.com