Job Position: Administrative Assistant (NOC:13110)

Employer: Girlfriends Brow Bar Inc., 2058 Harvey Ave., Kelowna, B.C V1Y 8P8

Work Location: Girlfriends Brow Bar Inc., 2058 Harvey Ave., Kelowna, B.C V1Y 8P8

Salary: $27.75 to $28.00/Hourly on 35 to 40 hours/week work schedule

Vacancy: One (1)

Terms of employment: Permanent Full-Time

Start date: As soon as possible

Employment conditions: Days, evenings, weekends

Languages: English

Education: High School Diploma required and one to two years College diploma required or equivalent work experience

Experience: (1-2 years’ work experience, Will provide paid training, if required)

Summary

We are looking for an Experienced Administrative Assistant to be responsible for our salon’s day-to-day administrative operations. If you have excellent organizational abilities, we’d like to meet you. Responsibilities would include front desk duties (i.e. Answering phones, booking appointments, greeting clients, cashing out services, opening & closing the salon) supervising staff, scheduling shifts, client relations and keeping updated records of monthly goals & totals of our designers as well as working to make sure the salon is profitable.

Responsibilities as an Administrative Assistant include:

• Meet and greet the customers. Check appointments and advise the service provider.
• Provide information to customers in person or on phone. Book appointments reschedule as requested.
• Set up reminders for the client’s appointments and reschedule appointments as customer’s request.
• Performing routine admin functions such as the maintenance and upkeep of work area and workstation. 
• Advising and preparing clients for their services with their service providers.
• Performing laundry duties (towels, robes, etc.).
• Order supplies from various suppliers and maintaining optimal inventory levels of health, Skin Care products and tools to ensure that employees are well equipped to perform their duties.
• Receive materials from suppliers, check and arrange display.
• Have flair for sales to identify opportunities to sell the comprehensive list of products and services that we offer.
• Find opportunities with clients for rebooking’s and upselling of our service offerings.
• You are part of the business development of the store that helps us to continue to grow, and you want to be part of that growth

• Open and distribute incoming regular and/or electronic mail, other material and co-ordinate the flow of information internally with concerned employees.

• Keep record of client bookings, handle credit card checks, receive payment, issue receipts, arrange special treatment bookings and deal with emergency situations.
• Set up and maintain manual and computerized information filing systems.

• Compile customer data, statistics and other information to support marketing research activities for business development.
• Organize customer annual BBQ or customer appreciation gala events.
• May supervise and train staff in procedures and in use of current work software.

Required Skills 

• Passion for customer service, an enthusiastic and positive attitude that will resonate with the clients.
• Sales and Marketing, Consultative selling to customers 
• Interpersonal and people’s management.
• Teamwork and work without supervision.

HOW TO APPLY: Send resume including a cover letter via email.

E-Mail: hiring@gfbrowbar.ca

Name of the Company: Girlfriends Brow Bar Inc., 2058 Harvey Ave., Kelowna, B.C V1Y 8P8