Trillim Midwives , an Ontario registered midwives and provide primary care for low-risk women during pregnancy, birth and the first 6 weeks after birth for mothers and babies. We are currently seeking an experienced Medical Administrative Assistant to join our dynamic team. 

Responsibilities and Tasks

• Interview patients to obtain case histories
• Schedule and confirm appointments
• Maintain filing system
• Order supplies and maintain inventory
• Initiate and maintain confidential medical files and records
• Perform data entry
• Provide customer service
• Review and evaluate new administrative procedures
• Oversee and co-ordinate office administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Carry out administrative activities of establishment
• Assist in the preparation of operating budget and maintain inventory and budgetary controls

Experience and specialization

• Completion of college program
• At least one year work experience as a medical administrative assistant
• Computer and technology knowledge
• MS  Office: Word, Excel and Outlook
• Electronic mail, scheduler, and medical records
• MS Windows

Security and Safety

• Security and Safety
• Bondable
• Basic security clearance
• Enhanced reliability security clearance
• Confidential security clearance
• Secret clearance
• Criminal record check
• Driver's validity licence check
• Driving record check (abstract)

Transportation/travel information

• Valid driver's licence
• Own Vehicle

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Large caseload

Personal Suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Judgement
• Organized
• Reliability
• Team player

Additional  information:

• Job Type: Permanent Full-time
• Salary: $29/hour
• Working hours? 30 hours/week
• Work Location: 50 McIntosh Drive,  suite 120, Markham, ON,L3R9T3