The Administrative Assistant at Global Visa Support is tasked with overseeing various office functions to ensure efficient daily operations. Key responsibilities include organizing and managing events such as seminars and conferences, handling all forms of correspondence, including emails, letters, and phone calls, and keeping office files and documents orderly. This role also requires supervising and motivating staff to maintain high performance, administering payroll accurately and confidentially, and assisting in preparing reports, presentations, and other important business documents. Additionally, the Administrative Assistant acts as a point of contact between internal departments and external partners, ensuring effective communication and coordination. By supporting the application of company policies and procedures, the Administrative Assistant plays a vital role in maintaining a well-functioning office that aligns with the company's standards.

The ideal candidate will hold a Bachelor’s degree, providing the necessary foundation to manage the role's varied responsibilities effectively. They should have 1 to 2 years of relevant experience in administrative or office management roles, demonstrating their capability to manage office operations, coordinate events, and support the team. Proficiency in English, both written and verbal, is essential for effective communication with team members, clients, and external partners. Knowledge of Tagalog is beneficial, as it would enhance interactions with our diverse client base, particularly those from the Philippines. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking and prioritizing tasks in a fast-paced environment. They should be proactive, possess excellent problem-solving skills, and maintain a professional demeanor that represents the company well. Familiarity with office software, especially Microsoft Office Suite, is necessary, along with the ability to handle confidential information with the utmost integrity and discretion.