At Knight Signs, we’re more than just signage experts, we’re trusted partners in bringing brands to life through innovative, high-quality signage solutions. With a strong reputation across diverse industries and decades of experience, our commitment to excellence is what drives us forward. We’re currently looking for a Project Coordinator to join our collaborative and passionate team. In this role, you’ll be the essential link that keeps our projects moving smoothly, supporting our Project Management team to ensure deadlines are met, communication flows seamlessly, and every detail is accounted for. From coordinating with cross-functional teams to tracking progress and timelines, your contribution will help us deliver outstanding results to our clients. If you're a detail-oriented, organized, and proactive individual who thrives in a fast-paced, creative environment, and you love seeing a project through from concept to completion, we’d love to hear from you.

About Knight Signs

Business Legal Name: Pacific Sign Group Inc.

Business Operating Name: Knight Signs

Business Address: 7660 Vantage Way Delta BC V4G 1A7

Website: www.knightsigns.ca

Position Description

Position: Project Coordinator

Type of employment: Full-Time; Permanent

No of positions: 1

Anticipated Start date: As soon as possible

Work Location: 7660 Vantage Way Delta BC V4G 1A7 and Various locations in lower mainland, BC

Reports to: President

Salary & Benefits

• Salary: $34.75 per hour.
• Vacation Leave & Pay.
• Extended health and dental benefits.
• A supportive, recognition-based work environment.
• Positive, inclusive, and diverse company culture.
• Participate in social and wellness programs that promote a healthy and enjoyable workplace.

Position Responsibilities & Accountabilities

• Assist in planning and scheduling signage projects from design approval to final installation.
• Coordinate with cross-functional teams including production, design, sales, installation, and warehouse.
• Track project milestones, timelines, and deliverables using internal systems.
• Manage project scope changes and ensure alignment with timelines and budgets.
• Liaise with permitting authorities or clients to secure required approvals and site access.
• Oversee material flow and production logistics to support smooth project execution.
• Coordinate with the warehouse and purchasing teams to ensure timely procurement and delivery of signage materials.
• Monitor shipments, material lead times, and inventory levels for upcoming and ongoing projects.
• Support production scheduling by communicating project needs and timelines to supervisors.
• Plan and coordinate site installation schedules in collaboration with the installation team.
• Act as the central point of contact for clients and internal stakeholders during active projects.
• Maintain regular updates to clients regarding project progress, milestones, and potential risks.
• Gather and document customer requirements and communicate them clearly to internal teams.
• Manage and resolve customer queries, concerns, and escalations professionally.
• Conduct post-project follow-ups to ensure satisfaction and address outstanding issues.
• Prepare and maintain accurate project documentation including work orders, scope statements, and approvals.
• Update internal project management and sales systems with current project data.
• Generate reports on production rates, material usage, inventory levels, and project status.
• Ensure all documentation is filed correctly and is accessible for audits or future reference.
• Promote and ensure adherence to safety protocols across production and installation sites.
• Review job-specific safety requirements and ensure they are communicated to all involved.
• Report on potentially unsafe conditions and support proactive safety practices.

Position Requirements

Education and Experience

• Education in in Business, Supply Chain Management, or a related field is preferred.
• Equivalent experience as a dispatcher, production clerk, or scheduling clerk may be considered in place of formal education.
• Prior experience in project coordination, logistics, or signage production is an asset.
• Familiarity with project management tools is an advantage.

Skills and Competencies

• Strong interpersonal and communication skills; able to collaborate effectively with cross-functional teams including production, sales, design, and installation.
• Proficient in using project management and scheduling software with a good understanding of data tracking and reporting.
• Highly organized with the ability to manage multiple projects, timelines, and tasks simultaneously while maintaining attention to detail.
• Self-motivated, goal-oriented, and able to work independently in a fast-paced environment.
• Strong problem-solving and critical-thinking skills; adaptable to evolving project requirements and site conditions.

Knowledge

• Understanding of production workflows, supply chain logistics, and inventory control, particularly in manufacturing or construction environments.
• Familiarity with safety standards and job site procedures related to signage installation and manufacturing.
• Knowledge of permitting processes and municipal requirements related to sign installation is an asset.

Abilities

• Ability to prioritize tasks and make decisions under pressure to ensure timely project delivery.
• Capable of maintaining clear and consistent communication with both internal teams and external clients.
• Skilled at building positive relationships and fostering a collaborative, solution-oriented work environment.
• Able to manage sensitive project details with professionalism and discretion.

How to apply?

If you are interested in being considered for our exciting career opportunity, please email your resume and cover letter to hr@knightsigns.ca.

Knight Signs is proud to be an equal opportunity employer, committed to fostering a diverse and inclusive work environment. We welcome applicants from all backgrounds and encourage everyone to apply.